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Change Employee Pay Rate

This article explains how to change the pay rate for an employee.

The instructions are different if you pay your employees through a timesheet or piece/unit rate. Scroll down for both sets of instructions.

Change Employee Pay Rate With A Timesheet

If you pay your employees with a timesheet and enter the start and finish time, follow the steps below:

  1. Setup New Base Pay Rate.
  2. Attach the new pay rate to the employee record by clicking on Employee.
    mceclip0.png,
  3. Click Employment.
  4. Click Dept/Pay Rate.
  5. Click Add.mceclip1.png
  6. You will see the wizard as below. Select the Department and new Pay Rate created in Step 1 from the drop-down menu,
  7. Click on Ok, as below. mceclip3.png
  8. Make the new pay rate default in order for it to apply to the next pay. Double click on the new Pay Rate and tick the box Default and click Ok to save. Please Note: Please be aware that an Employee can have numerous pay rates in their file. However, it is the (Default) rate that will be automatically applied to the Employee’s hours for calculation unless otherwise specified.mceclip6.png
  9. Leave the old rate in the employee file to maintain the audit trail.
  10. Click on Close to save changes. 
    mceclip7.png

If You Pay Your Employees With A Payslip

  1. Create a Payslip with Start and Finish Times.

Change Employee Rate When Using Unit/Piece Rate

If you pay your employees by the number of units/per head which is processed through the taxable allowance section then you add a new taxable allowance and attach it to the employee as per the steps below: 

  1. Setup New Allowance.
  2. Attach the new pay rate to the employee record by clicking on Employee.
    mceclip0.png,
  3. Click Payments.
  4. Click Allowance.
  5. Click Add.
  6. You will see the wizard as below, select the Allowance created in step 1 in the description box from the drop-down menu and click on Close as below. mceclip9.png
  7. You can make the old rate inactive by double-clicking on it and untick the box that says Active and click on Close to save it.
    mceclip10.png
  8. Leave the old rate in the file to maintain the audit trail.
  9. Click on Close to save changes. 
    mceclip7.png

If You Pay Your Employees With A Payslip 

Create a Payslip Using Taxable Allowances

 

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