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Overview of JobKeeper Payment for Employers

The recommendation provided below is to support customers who are wanting to process pay for the JobKeeper Payment.

For further information on the JobKeeper Payment, go to https://www.ato.gov.au/general/JobKeeper-payment/

Here is the link to JobKeeper Guides for Employers that provide a high-level summary of the JobKeeper Payment scheme:

https://www.ato.gov.au/General/JobKeeper-Payment/JobKeeper-guides/

  All customers must ensure:

  1. You are an eligible employer. Info on employer eligibility is available here.
  2. Each of the employees this applies to are also eligible. Info on employee eligibility is available here.
  3. You have registered and are aware of the pending enrollment process, steps that must be followed and supporting documentation that needs to be provided to employees.
    Info on how to enroll is available here
  4. The rules around how and when to pay your eligible employees.
    Info on paying your employees is available here

Important Note: Businesses should always seek independent legal advice in relation to any of the above and how it is applied to your internal process.

Before you enroll for the JobKeeper Payment, you need to complete the JobKeeper employee nomination notice to:

  • Notify your eligible employees that you intend to participate in the scheme
  • Ask them if they agree to be nominated and receive payments from you as part of the scheme.

How do I set up the JobKeeper Payment?

Set up allowances in Wagemaster for JobKeeper Start, JobKeeper Finish and JobKeeper Topup. In order to process JobKeeper Payments in Wagemaster, ATO specific allowances need to be set up. JobKeeper Topup Payments are to be reported to the ATO via STP using STP Allowance type other.

Please review Employer Guidance and ATO Links prior to commencing setup in Wagemaster:

Employers will be required to notify the ATO of all eligible employees for which they wish to claim the JobKeeper Payment. 

  • Weekly pays - $1,500 across the paydays within each JobKeeper fortnight period, including any out of cycle payments. Example: if weekly payday is on Wednesdays, then there are 2 paydays (1/4 and 8/4) within Fortnight 01, so total pay per eligible employee must be at least $1,500 for those 2 pays. It may be evenly split ($750/pay) or the second pay must make up at least the total $1,500 ($400 then $1,100).
  • Fortnightly pays - $1,500 for the paydays within each JobKeeper fortnight period, including any out of cycle payments.
  • Monthly pays – at least $1,500 for each full JobKeeper fortnight within the month. This will be $3,000 for each month except August. The employer may choose to pay $3,250 each month, but reimbursements are based only upon complete fortnights per month.

There are three different scenarios where the JobKeeper Payment could be applied:

Select the scenario below that is relevant to you to setup allowances in Wagemaster: 

  • 'My employee is still working and earns more than $1500 per fortnight.' More info is available here.
  • 'Employee is still working and currently earns under $1500 a fortnight.More info is available here.
  • 'Employee is currently Stood Down.More info is available here.

    Please Note: The ATO must be informed if the employee is no longer eligible for the JobKeeper Payment. More info is available here

In all these scenarios, you need to report to the ATO when the employees first JobKeeper fortnightly period that the subsidy is payable and also if/when they finish. This is to inform the ATO from which fortnight the subsidy is to be reimbursed. An allowance needs to be created to report the information through STP to the ATO, to indicate the first JobKeeper fortnightly period for which the subsidy is payable.

For example, JOBKEEPER-START-FN01 indicates the payment applies from the 1st (30/03 to 12/04) of the 13 JobKeeper fortnights. The JobKeeper Start Fortnight may be reported once or continue to be reported in subsequent Pays.

Another example, would be if an employee returned from maternity leave on the 11/05, the allowance would need to be created JOBKEEPER-START-FN04.

To indicate any exit of eligibility or termination of the employee to the final fortnightly period to which the payment applies. For example, if an employee ceases working on 04/06, then JOBKEEPER-FINISH-FN05 indicates the 5th of 13 JobKeeper fortnights was the final payment for which the subsidy may be reimbursed to the employer.


Table: Requirements in Allowance Set up 

The table below from the ATO outlines what is required in the allowance set up for when an employee starts or finishes the JobKeeper Payment.

Month

Dates

Start Allowance

Finish Allowance

April

30/03/2020 - 12/04/2020

JOBKEEPER-START-FN01

JOBKEEPER-FINISH-FN01

 

13/04/2020 - 26/04/2020

JOBKEEPER-START-FN02

JOBKEEPER-FINISH-FN02

May

27/04/2020 - 10/05/2020

JOBKEEPER-START-FN03

JOBKEEPER-FINISH-FN03

 

11/05/2020 - 24/05/2020

JOBKEEPER-START-FN04

JOBKEEPER-FINISH-FN04

June

25/05/2020 - 07/06/2020

JOBKEEPER-START-FN05

JOBKEEPER-FINISH-FN05

 

08/06/2020 - 21/06/2020

JOBKEEPER-START-FN06

JOBKEEPER-FINISH-FN06

July

22/06/2020 - 05/07/2020

JOBKEEPER-START-FN07

JOBKEEPER-FINISH-FN07

 

06/07/2020 - 19/07/2020

JOBKEEPER-START-FN08

JOBKEEPER-FINISH-FN08

August

20/07/2020 - 02/08/2020

JOBKEEPER-START-FN09

JOBKEEPER-FINISH-FN09

 

03/08/2020 - 16/08/2020

JOBKEEPER-START-FN10

JOBKEEPER-FINISH-FN10

 

17/08/2020 - 30/08/2020

JOBKEEPER-START-FN11

JOBKEEPER-FINISH-FN11

September

31/08/2020 - 13/09/2020

JOBKEEPER-START-FN12

JOBKEEPER-FINISH-FN12

 

14/09/2020 - 27/09/2020

JOBKEEPER-START-FN13

JOBKEEPER-FINISH-FN13

IMPORTANT: Each employer’s payroll arrangements may be different, and the JobKeeper Payment for employees may start at different times.

For example, some workers may be on workers’ compensation and only return to work sometime after the start of the JobKeeper Payment. There is no way for the ATO to know these employee-specific arrangements, so the JobKeeper Start Fortnight is required to inform the ATO from which fortnight the subsidy is to be reimbursed. The JobKeeper Start Fortnight may be reported once or continue to be reported in subsequent Pay Events but must not be forward dated.

 

 

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