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Process Payment Summary Reports In Wagemaster For STP Reporting

This article is for users who need to process payment summary reports for Single TOuch Payroll reporting. 

    • Generate pay run in Wagemaster.
    • Generate a Payment Summary report in Wagemaster:
      • Click on Reports.
      • Click on Payment Summary.
      • Click on the Current Pay Period to generate a report for the current PPE to reconcile.
    • Import the PPE into Agrimaster as per your usual process. Ensure the payroll imported reconciles to the Wagemaster Payment Summary report for the current PPE.
      mceclip0.pngPlease Note: 
      • If the PPE and EFT Payment dates differ or fall into different months, the reporting in W1 and W2 in BAS reporting will be affected.
      • Ensure the Cheques/EFT date is the same as the payment date in Wagemaster (remember, the payment date in Agrimaster must be the same as the date to process EFT file in Wagemaster.  This must not be amended in transactions after imported into Agrimaster).
    • Prior to commencing the STP reporting process, if you did not back up your Wagemaster company file after creating your Payroll, we recommend to back-up now. To do this, ensure you are logged into File Manager.
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    • Close your Wagemaster company file and File Manager will back up the file automatically.
    • Once the file is backed up, re-open your Wagemaster company file in File Manager by selecting the file name and click Open File.
      • Please Note: The EFT Wizard process creates an EFT Banking file in Wagemaster.  This stage is required to trigger the STP reporting process in Wagemaster, no matter what method you pay your employees. This step will not submit the EFT payments to your bank or double pay your employees.  Agrimaster users will create their own .aba file when uploading internet banking payments from Agrimaster.   
    • In Wagemaster click:
      • Click on Reports.
      • Click on Banking. 
      • Click on EFT Banking (Process Payments).
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      • Creating EFT File. Do you wish to backup now? If you did choose to backup your file via File Manager (see steps 4,5 & 6), you can select No,
    • The Payment Processing Wizard screen will now appear, click Next.
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    • Ensure the bank account information is correct. Click Next.
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    • Ensure the pay slips EFT screen reconciles to the Payment Summary, click Next.
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    • Ensure the EFT Information Summary Screen is correct:
      • Check the total value of wages reconciles to the Payment Summary Report.
      • Ensure the total number of wages (employees) is correct.
      • The Self-Balancing Format Record refers to the ABA Format for some banks to identify the account being debited as a transaction line, however, do not use this file for the actual file upload as Agrimaster provides the correct format via the EFT section.
      • Critical - ensure the date to process EFT file is the exact same payment date chosen when importing payroll into Agrimaster.
    • Click Next.
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    • Click Finish.
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    • Once the EFT Wizard is complete, the STP icon will have an exclamation mark on it, indicating there is a pay event that needs uploading. Click the STP icon.mceclip8.png
    • The STP report screen will display a pay event to report, as well as already reported pay events:
      • Ensure there are no validation errors displayed in the status column.
      • If there are validation errors, double click the line to see the details. Close STP Reporting screen, fix errors and reopen STP Reporting screen.
      • The rest of the screen (grid) will display YTD values for all employees who were paid in the current PPE. These are the values that will be uploaded to the ATO. 
      • The screen (grid) can be customised to show more, or less, column headings. To see which items are available for display, right-click the screen and select Customise.  Items from the Customization box can be dragged into the headings line.
      • Select Cancel to return to the previous screen to complete the process.
    • Highlight the Pay Events to Report line and select View Details. The first line on the pay event details screen will display current period values. Balance this with the report printed above.
    • Select Report to ATO. This will upload the YTD of all employees who were paid for this PPE, to the ATO.mceclip9.png
    • A declaration screen will open. Tick the declaration box and select Report. 
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    • Wait for the upload process to complete, which will result in a message in the status column, i.e. Received at Gateway - awaiting a responseThe response from the ATO indicating if the upload has been successful or not can take up to 72 hours. This will depend on the volume of traffic the ATO is experiencing at the current time. 
      • Please Note: Prior to commencing this process, all apps and browsers should be closed so they do not interfere with the STP data transmission. mceclip11.png
    • The STP report screen may now be closed. Check this screen later to see if the message has changed. If the status has changed to success, then the process has been completed for this PPE and no further action is required. 
    • You are now ready to email or print the payslips for your employees. 

Housekeeping:

  • Speak to your Accountant, or the ATO, that all allowances have been given the correct ATO reporting type in Wagemaster.
  • A backup using File Manager is always required prior to:
    • Wagemaster software updates.
    • When a pay event has been created.
  • Once a PPE has been submitted through the STP portal, you must not delete the payslips or adjust leave in a past PPE period.
  • Leave adjustments for past PPEs must be done via:
    • Adjustments.
    • Supplementary payslips.
    • Employee with now access their income statements via their myGov or registered Tax Agent. 

 

 

 

 

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