Setting Up Fuel Tax Rebate - Multiple Entities

Fuel rebates must be claimed on your monthly or quarterly Business Activity Statement.

In Agrimaster you will need to have a separate code for Petrol (ULP/LRP), Diesel, and Oil and Grease (unless this is included elsewhere in your code list).

When you enter a fuel invoice, you will need to split the items into these codes and record the litres for Petrol (ULP/LRP) and Diesel separately.

This article is intended to be used by clients who have more than one enterprise within their farm business ABN. This system also caters to the "two tanks" method of recording fuel where the client has two separate tanks; one for farm use and one for everything else.

DO NOT use this system if your other enterprise is reporting on a separate BAS.

In Agrimaster, you will need to set up separate codes for each entity and utilise these codes when entering a fuel bill.

1. From the Home Page, click Setup & Tools
   
2. Click Cashbook Setup
   
3. Click Codes
   

We suggest you edit your existing fuel codes to the following:

• Farm Diesel
• Farm Petrol (or Farm Unleaded)
• Farm Fuel Rebate

To set up your Agrimaster for multiple Fuel Tax entities;

1. From the Home Page, click Setup & Tools
   
2. Click Cashbook Setup
   
3. Click Tax
   
4. Click Setup Fuel Tax Rebate
   
   
5. Under the Fuel Tax Entities tab, type "Farm" in the box under Enter name of new entity and click on Green Tick
   
   
6. Tick Activate in cashbook & Activate in budgets
   
   TIP: If you are using Fuel for a singular enterprise e.g. cropping, you can select the enterprise from the drop-down menu next to Select an Enterprise to which this Fuel Tax Entity belongs.
7. Click on the Fuel Codes and Usage tab
8. Select your Fuel codes as per the below screenshot
   
   As mentioned previously, we suggest you select the following codes that you have edited;
   - Farm Fuel Rebate
   - Farm Diesel
   - Farm Petrol (or Farm Unleaded)
9. Insert the litres (first column) or percentages (second column) for Diesel and Petrol respectively
   
   TIP: When you enter your quantity of litres purchased in transactions, these figures will add up and be displayed in these top two grey boxes of the current BAS period.
10. Once you have completed the Fuel Codes and Usage setup, click the green tick.
11. Click on Fuel Tax Full Budget Setup. Type an approximate cost for diesel and petrol per litre in cents (no decimal).
    
12. Type in estimated percentages for how much of the diesel and petrol will be used for each category. Consult with a business consultant or accountant for reasonable percentages.
13. Click on the green tick then the black cross

Once you have completed this setup, you can add any extra entities you require.

1. Click Add New
   
2. In the box under Enter name of new entity, type in the name of your second entity e.g. "Bus Run" and click on Green Tick. This will add your additional new entity to the Fuel Tax Entities list.
3. Tick Activate in cashbook & Activate in budgets
   
   TIP: If you are using Fuel for a singular enterprise e.g. Bus Run, you can select the enterprise from the drop-down menu next to Select an Enterprise to which this Fuel Tax Entity belongs.
4. Select your Fuel codes for your new entity. We recommend using a code for each with the entities name at the beginning
   
   We recommend you create a new code for Fuel Rebate, Diesel & Petrol/Unleaded with the new Entity name at the beginning.
   For example; if the second entity is a Bus Run, create the following codes:
   - Bus Run Fuel Rebate
   - Bus Run Diesel
   - Bus Run Petrol (or Bus Run Unleaded)
5. Insert the litres (first column) or percentages (second column) for Diesel and Petrol respectively for your new entity
   
6. Click on Fuel Tax Full Budget Setup. Type an approximate cost for diesel and petrol per litre in cents (no decimal).
   
7. Type in estimated percentages for how much of the diesel and petrol will be used for each category. Consult with a business consultant or accountant for reasonable percentages.
8. Click on the green tick then the black cross

For more information on how to enter fuel transactions, please see Entering Fuel Transactions