Terminating an Employee

There are two situations in which you may need to terminate an employee Permanently Termination or Temporarily Termination:

  1. When one of your casual staff goes way for a few months and is likely to come back you may need to use their licence in the meantime for a different person. 
  2. To do this you will need to temporarily terminate your absent casual. 
  3. If this is the case, follow the instructions on temporarily terminating an employee. 
  4. When your casual returns to assist with harvesting, you will need to reinstate them. To do so, follow the instructions on reinstating a temporarily terminated employee. 
  5. When one of your staff leaves and is unlikely to return, (moved to another country, got a new job etc.) you will hire a replacement staff member. You will need the licence that was being used by the old employee. To do this, you will need to permanently terminate your employee by following the instructions on permanent termination.

If you permanently terminate an employee and they do return, they will get a new employee number and, if they return within the same financial year will also end up with 2 payment summaries.

Permanently Terminating an Employee

All terminations of this nature should be completed in Wagemaster on the day of actual termination, i.e. date the employee leaves the company, where possible.

  1. Check Annual leave entitlements and long service leave entitlements Prior to termination. 
  2. Access the timesheet for the relevant employee. 
  3. Complete the timesheet if necessary to calculate the employee’s final pay (see Producing The Payslips For Normal Pays) 
  4. Click NEXT to progress to the Adjustments screen. 
  5. Make any relevant adjustments as per normal. 
  6. Click on Termination. 
  7. Click on Add. 
  8. The Termination Wizard will appear. 
  9. Click on Next. 
  10. Type the Date of Termination of employment as the last day the employee worked for you (this is especially important if you are not processing the termination on the day the employee left). 
  11. This example will look at a standard termination. If you are unaware of which termination type to choose, you may need to seek assistance from your Accountant.
  12. Click Next. 
  13. You will now be on the Termination notice screen. The notice required will vary depending on the type of employee. At this stage you must select if the sufficient notice has been given and if not who did not give notice. Once you have selected an option click Next. 

    You may be required to pay termination notice if you did not give sufficient notice of termination to your employee.

  14. You will now be on the Annual leave screen, ensure the details are correct and then click Next.
  15. You will now be taken to the Long service leave screen. If relevant, please check these details before clicking Next. 
  16. You must now select a method to tax your employee’s annual and long service leave payouts. You should read the methods and decide which one you will use then click Next
  17. You will now be on the rollover screen, click Next
  18. You will now be on the Summary Screen, click Finish.
  19. A termination record will be created.
  20. Click on Next to carry through to the payslip. 
  21. The payslip produced will specify any amounts to be paid to the employee and will also state the Date of Termination. 
  22. Click Save then Close.

Temporarily Terminating an Employee

To ensure that you process the employee’s last pay before they leave prior to temporarily terminating them, follow the steps below.

  1. Go to Employee. 
  2. Go to Edit Employee. 
  3. Select the Employee (who you wish to temporality terminate) from the dropdown list. 
  4. Click on Employment, then Employment again. 
  5. Enter the first day of the first pay period from which they will be absent in the Terminate Box. 
  6. Type a Reason if desired. 
  7. Click Close to save your changes. 

Re-instate a Temporarily Terminated Employee

Ensure that you reinstate the employee prior to processing their fist pay after they have returned.

  1. Go to Employee
  2. Go to Edit Employee. 
  3. Select the Employee you wish to reinstate from the dropdown list. 
  4. Click on Employment, then Employment again. 
  5. Delete the date in the Terminate box. 
  6. Type a Reason if desired. 
  7. Click Close to save your changes.


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