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Using STP Reporting

 

Using STP Reporting 

When pays are being processed, the trigger for compiling Pay Event data for employees paid via EFT, is the production of the EFT Banking process. This will be the case for the majority of employees. When an EFT has been produced, the STP icon changes, displaying an exclamation. 

When employees are paid via a different method, like direct deposit or outside Wagemaster, their payroll data is still compiled via the EFT Banking process, even though the individual is not part of the EFT. 

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The Pay Event Status is updated when a return mes  is received from the ATO, so you will know whether the submission was successful or not. A Reported Date is also added to Pay Events that have been successfully reported. 

To Report a Pay Event: 

Select the STP icon from the top of the main Wagemaster window. This opens the STP Reporting window to the Summary grid. 

  1. Select an unreported Pay Event in the Pay Events to Report section of the grid. 
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  2. Click View Details to open the Pay Event Details grid. 

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  3. Review pay values being reported in the Pay Event: 
    • Review current period values that are being reported. 
      The upper part (Header) of the grid displays values for the Payroll Company represented by your Wagemaster database. 

      GrossTax and Net Pay values can be checked against the pay period Gross Taxable TotalTax and Net Pay in the Reports > Payment Summary > Current Pays report. 

    • Review employee year to date values. 
      The lower part (Body) of the grid displays employee year to date values. 

      Employee GrossTax and Net can be checked against each employee's year to date 
      Gross Taxable TotalTax and Net Pay values in the Reports > ATO Payment Summaries > ATO Payment Summaries report. 

    • Clicking Export to save the grid data in an external file format, e.g. XLXS can make it easier to compare to the ATO Payment Summaries report because you can sort and total the exported data. 

  4. If the Pay Event includes the final pay for any terminated employees, click the Mark Terminated as Final Pay button. The Final Pay checkbox is ticked for all employees with a Terminated Date. This is equivalent to producing a payment summary during the year but is not obligatory. 

  5. Choose OK to save and close the Pay Event Details grid. 

  6. In the Summary grid, make sure the Pay Event you want to report is selected then click Report To ATO. 

  7. If you are submitting a non-EFT Pay Event, either confirm or update the Payment Date. 

    A message is displayed for non-EFT Pay Events, that prompts you confirm the Payment Date is correct. The Payment Date is reported to the ATO as the date that employees receive their pay. For non-EFT Pay Events defaults to the current system date, i.e. today's date, so may need to be updated to reflect the actual date. 

    Enter a different Payment Date, if necessary. Otherwise click Yes to confirm the date entered and continue. 

  8. The Pay Event Declaration window is displayed. 
    Before a Pay Event can be reported, the ATO requires a declaration from an authorised person that data in the Pay Event is true and correct.  Wagemaster auto-fills the Full Name in the Declaration with the name of your Company Details nominated Contact Person, but this field should be changed if someone else is reporting the Pay Event. 
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    Complete the Pay Event Declaration. 
    Tick the checkbox to complete the Declaration. 

  9. Click Report in the Declaration window. A message confirms that the Pay Event has been submitted. 

  10. In the Summary grid, the Pay Event is moved to the Reported Pay Events area of the grid. A time and date stamp is added to the Reported field and the Status changes from Not Reported to reflect the current reporting status 

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  11. Closing the STP Wizard updates the main Wagemaster window and the STP icon no longer displays an exclamation. 

 

 

 

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