Note: This step is to be carried out if you are providing ATO Payment Summaries.
Now that you have reconciled YTD values, produced final reports for YTD information and identified discrepancies and corrected them, you are ready to produce payment summaries. Production of payment summaries is a significant processing event. It involves more than just the production of a summary of the amounts paid to and withheld from employees over the financial year.
A payment summary must be supplied to each employee (payee) no later than 14 July. Employees terminated during the financial year and who do not have any reportable fringe benefits should be supplied with a payment summary within 14 days of the termination date. The payment summary records payments that you made to an employee or payee and amounts withheld over the financial year.
Important: Before producing Payment Summaries we recommend taking a backup via File Manager. (You must close Wagemaster to backup your file).
Ensure you note the time the backup was made to File Manager if for any reason the process is interrupted and there is a need to reprint your summaries, you will then have the choice to either restore this back up and rerun, or use a query that will untick the printed box in each employee file, enabling you to reprint your summaries.
You have two ATO Payment Summary production options.
- You can Email them in PDF format to Employees as per their pay slip email delivery address.
- Print the ATO Summaries
These options for the employees and how they will receive their ATO Payment Summaries will need to be determined before ATO Payment Summary production. By default, all ATO Payment Summaries will print, if no other method has been set up for the Employees.
1. To Email the Employee their ATO Payment Summary
Ensure that you have configured your company Email/Proxy settings from
File > Company Details > Configuration > Email/Proxy
You will need to ensure you have a valid email address entered for the employee.
In the Employee File under General > Email/Internet, ensure they have an email address.
In addition to the above setup go to Payments > ATO Summaries > select the Delivery Options tab. In turn, ensure there is a tick against Send to Employee’s Payslip / ATOPs email delivery address.
2. Print the ATO Payment Summaries
Go to Reports > ATO Payment Summaries > Print Individual ATO Payment Summaries.
This launches the ATO Payment Summary Print Wizard.
Select Next which will bring up the ATO Payment Summary General Information screen, select Next.
In turn, this offers details of your financial year. Ensure you enter an appropriately authorised signatory for your business and your Payment Summary Sign Date.
If the Employees have been allocated with a preferred method of delivery apart from Printing, please tick the “Use Employee destination (if specified)”.
The three choices of ATO Payment Summary Delivery are:
- Save to a folder
You can sort the list by delivery method (e.g. printer, email, save to file) by clicking on the Header above the symbols or back on Employee Name, to return to employee sort order.
This above next screen offers a count for each method of delivery. When you select Next, the ATO Payment Summaries will be produced to their respective destinations. If any errors are present, an error log will appear (which can be printed) and these Employees will not have a tick placed in their printed box within the Employee File under > Payments >ATO Summaries screen.
You will need to identify why this error occurred, rectify if possible, and then rerun the wizard.
If no Errors were encountered after selecting Next, the below screen will appear to advise you that the Printing is complete.
Please Note: If you need to rerun the wizard for all Employees run the user-defined query HR > User defined > Reset Printed Flag for ATO Payment Summary.