By July 2019, all businesses will be required to be compliant with Single Touch Payroll (STP). For further information on STP, please visit the ATO website.
To guide you through the process for reporting Single Touch Payroll in WageEasy / Wagemaster, follow the below instructions.
- Generate your pay run (PPE) as per usual
- Generate a Payment Summary report for the current PPE to reconcile
- Import the PPE into Agrimaster as per your usual process. Ensure the payroll imported reconciles to the Wage Easy Payment Summary report for the current PPE.
Very Important: Ensure the Cheques/EFT date is the same as the payment date in Wage Easy (Remember, the Payment Date in Agrimaster must be the same as the Date to process EFT file in Wage Easy. This must not be amended in transactions after imported into Agrimaster). If the PPE and EFT Payment dates differ or fall into different months, the reporting in W1 and W2 in BAS reporting will be affected.
- In Wage Easy, click Reports > Banking > EFT Banking (Process Payments)
- Select Yes to Create EFT File
- Select Yes to Creating EFT File. Do you wish to backup now?
- Click Next for the Payment Processing Wizard
- Ensure the Bank Account information is correct. Click Next
- Ensure the Pay Slips EFT screen reconciles to the Payment Summary. Click Next
- Ensure the EFT Information Summary Screen is correct:
- Check the total value of Wages reconciles to Payment Summary Report
- Ensure the total number of Wages (employees) is correct
- The Self-Balancing Format Record refers to the ABA Format for some banks to identify the Account being Debited as a transaction line however, do not use this file for the actual File upload as Agrimaster provides the correct format via the EFT section
- Critical – ensure the Date to process EFT file is the exact same Payment Date chosen when importing payroll into Agrimaster
- Click Next
- Click Finish
- Once the Electronic Funds Transfer Wizard is complete, the STP icon will have an exclamation mark on it, indicating there is a Pay Event that needs uploading. Click the STP icon.
- The STP report screen will display a Pay Event to Report, as well as already reported Pay Events:
- Ensure there are no validation errors displayed in the Status Column
- If there are validation errors, double click the line to see the details. Close STP Reporting screen, fix errors and reopen STP Reporting screen.
- The rest of the screen (grid) will display YTD values for all employees who were paid in the current PPE. These are the values that will be uploaded to the ATO.
The screen (grid) can be customised to show more, or less, column headings. To see which items are available for display, right click the screen and select Customise. Items from the Customization box can be dragged into the headings line.
Select CANCEL to return to the previous screen to complete the process.
- Highlight the Pay Events to Report line and select View Details. The first line on the Pay Event Details screen will display current period values. Balance this with the report printed above.
- Select Report to ATO. This will upload the YTDs of all employees who were paid for this PPE, to the ATO.
- A Declaration screen will open. Tick the declaration box and select Report.
- Wait for the upload process to complete which will result in a message in the Status column, i.e. Received at Gateway – awaiting response. This can take up to 30 minutes - Please be patient. Go make yourself a cuppa.
Important: Prior to commencing this process, all apps and browsers should be closed so they do not interfere with the STP data transmission.
- The STP Report screen may now be closed. Check this screen later to see if the message has changed. If the Status has changed to Success, then the process has been completed for this PPE and no further action is required.
- Confer with your accountant, or the ATO, that all allowances have been setup correctly in Wage Easy
- A back-up is always required prior to:
- Wage Easy software updates
- When a pay event has been created
- Once a PPE has been submitted through the STP Portal, you must not delete Pay Slips or adjust leave in a past PPE period
- Leave adjustments for past PPEs must be done via:
- Supplementary Pay Slips
- Employees will now access their Payment Summary information via their personal MyGov account.