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Create a New Company File in Wage Easy/Wagemaster

Once the Wagemaster/WageEasy has been installed on your computer, the next step is to create your company file.

The following will outline how to create a new company file within Wagemaster/WageEasy.

  1. At the Agrimaster Home page, click the Wagemaster icon
  2. From the menu at the top, click File > New Companyimage001.jpg
  3.  If you do not have a file open, Wagemaster will take you to the screen in Step 5. If you have a file that has been opened automatically (e.g. The Demo file my open for first time users), a pop-up similar to the below will appear. Click Yes to save a backupimage003.png
  4. The Save-As screen appears. Click Save

    image002.png

  5. The New Company Wizard will appear to step you through the process of creating the company file. Click Next to begin setting up your new companyimage004.png
  6. Choose your country from the drop-down menu and click Next
  7. Enter the following details then click Nextimage005.png

    Complete the following company details, then click Next:

    • Company Name: Enter your registered company name*
    • Trading Name: If you operate under a trading name, enter the name*
    • ACN: If your business is a registered company, enter the 9 digit Australian Company Number. This information is required if you enter details in the Company Name field
    • ABN: Enter your 11 digit Australian Business Number
    • of Employees: Regardless of the number of employees, leave the No. of Employees as 5
    • WE Client Number: Enter your Wage Easy client number provided in your onboarding email

    *You must enter either a Company Name, a Trading Name or both.

  8. The End of Taxation Year screen will be displayed image006.jpgEnsure the correct date is entered for the End of Taxation Year. This date represents the end of the financial year. Wagemaster will display the default date of June 30 of the current financial year. This date is an automatic default setting for the Australian Taxation Year.
    • The selected end of taxation year is correct: Tick this box to confirm the date is correct
    • Click Next
  9. Company contact and address details will need to be completed nextimage007.png
    • Enter the company’s contact details as well as the details of the contact person for the company. This person will be the point of contact for any payroll items or notifications. Please ensure the email address that is entered is the email address where we are to send all correspondences to
    • Click Next to continue
  10. Complete your company’s postal address detailsimage008.png
    • If postal address is the same as the company’s address
      • Check the Same as Company Address box
      • Click Next
    • If postal address is different from the company’s address entered in the previous screen
      • Uncheck the Same as Company Address box
      • Click Next
  11. The Email Delivery Settings screen will be displayed image009.png

    The ability to email pay advices and some reports relies on the information being entered in this screen. It may be best to get the IT specialist involved, or their approval, as often there can be security or email account size limitations that can affect this function. Unless you know what you are doing here, we strongly recommend you consult your IT specialist to configure this area.

    Note: This screen is not mandatory in order to complete the company setup. This function can be revisited and set up at a later stage.

    • If the details of these items are not known, select Next to continue
  12. The Associations screen will be displayed, with a list of associations your employee’s employment conditions and entitlements are derived from, or constrained by image010.pngDo not select any Association at this stage as the awards will be added later using a template provided to you. Click Next
  13. Click Yes to the message displayed. (Awards, allowances and pay rates can be set up later in the process)image011.png
  14. The Pay Periods screen will be displayed image012.pngThis is the screen where you will define your Pay Period Endings (PPE) which fall in line with your pay cycles. PPE is a pay period, a recurring length of time over which an employee has worked and is recorded for payment. For example, companies can pay employees weekly, fortnightly, or monthly for the work performed.

    You can set up multiple pay periods in your company file. That is, you can set to have one group of employees paid weekly, another group fortnightly, and another monthly, if required.

    Once you have selected the pay cycles required, you need to allocate a PPE date. This date needs to be the last day of the pay cycle, the Pay Period Ending date. 

    What you will need to be mindful of, is that sometimes these pay periods may cross over on certain dates. The result is that the pay cycles will merge during reporting, as when selecting this particular PPE date, there may be multiple cycles attached.

    An option would be to process those employees within one of the cycles and then create all the necessary Reports. The remaining employees should be those attached to the other Pay Period Ending. Then process these employees and create the reports required.

    Whilst this screen needs to be populated before moving forward, additional Pay Periods can be added at a later stage if required.

    • Pay Frequency: Choose the frequency in which you pay your employees
    • PPE Date: Select the Pay Period Ending dates for each Pay Frequency selected
    • Click Next
  15. Confirm your company details at the Confirm New Company Details screenimage013.png

    This screen summarises the company details and the number of employees entered and the default location where it will create and save the file to. This location can be changed.

    • Review the information on the screen, including the location where your data will be stored
    • If information is incorrect, click Back to revise your data
    • If information is correct, click Next to continue
  16. The Registration Form will appearimage014.jpg

    We require this registration form to provide you with your Wage Easy/Wagemaster licence.

    Click OK to create the registration form

  17. The Print screen will be displayed. If you are using another PDF writer, select it. Click OKimage015.png
  18. The system will save the form on your desktop by default – you can change this location if you wish. If you change the location, you must remember where you save it so you can retrieve it later to send to usimage016.jpg
    • File Name: Give the file a name
    • Click Save
  19. Wagemaster will start to create the file. Once the process finishes, click Next to completeimage017.jpg
  20. Click Finish to load the Licensing Wizardimage018.jpg
    Wagemaster will automatically check the Open the new company database now box
    • If you want to continue, leave this checked. Click Finish
    • If you want do not want to continue with setting up your file, uncheck this box. Click Finish
  21. A window will then appear displaying your temporary licence. Click Register Later (you will need to update your licence once you’ve received it)image019.jpg
  22. Your company file has now been createdimage020.jpg
  23. Email the Registration Form created in Step 15 to support@mastergroup.net.au if you have not done so

 

Next Step: Set up awards

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