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Use filters in Creditor Control

The filter function enables you to show only the entries on the Full or Part Payment selection screen that meet certain criteria, allowing you to ignore the other entries while you process the ones you need to deal with at the current time. 

Once you have entered transactions into Cheques EFT accounts, you may have several entries on the Full or Part Payment Selection screen. For example, you may have entered all the invoices due for a 3-month period. By using the filters you could just see all the ones for a specific month or you could see all the invoices due to a particular business.

Using the filter function

  1. At the Home Page, click Cash Book > EFT Acc/Pay Cheques > Print or Pay cheque
  2. At the Full or Part Payment Selection window, select one of these options
    • Filter by a Date: Select from Overdue, On, On or After, On or Before or Between. Enter the required date(s). Go to Step 3

    • Filter by a Name: Select a name from the drop down list. Go to Step 3

  3. Click the Filter button. The results of the selected filter will now show
  4. If you would like to get all your creditors back in the list, click Show All

Creditor Payment settings

Using the creditor payment settings, you can set yourself warnings to remind you of how soon the date for payment is.  

To access this option, click on the cog button shown below. 

The defaults for the Creditor Part Payment Settings are: 

  • Green: 1 day or more before the invoiced date
  • Orange: 0-14 days after the due date of the invoiced date
  • Red: More then 14 days of the invoiced date 

You can change the settings of Orange or Red. However Green will automatically set itself. You can also change the settings to “Before” the due date. 

Advanced Creditor Totals 

The Advanced Creditor Totals option allows you to see a sub-section of the creditors selected in a filter to further narrow down what you see. For example, if your first filter was all entries in a specific month, the Advanced Creditor Totals filter would enable you to look at one week within that month. 

By default, the Show Advanced Creditor Totals checkbox is selected.  Use this option if you want to see only a selection of the creditors selected from the first filter. For example, you might use this to see just the creditors from this month that are due to be paid this week. To do this:

  1. Select the filter in the blue area at the bottom of the screen and select Between
  2. Select the dates you require using the calendar 

    Once you have selected the dates, an amount for that period will show at the bottom of the screen 

  3. To get a report of this, click the printer icon at the top of the screen 

 

Related articles

Accounts Payables in Agrimaster

Pay Creditors with EFT

Pay Creditors with Cheques

Undo EFT or Cheque Transaction

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