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Setup 3 of 4 - Activate Full Budget Suspense Codes

Use Agrimaster to connect and compare your budget with your actuals. Suspense Codes are a temporary category to hold imported data before the data is moved into an Income of Expense code. 

  1. Check the GST setup
  2. Enter estimated usages in the Fuel Tax Rebate
  3. Add Suspense Codes (temporary accounts to hold imported data before assigned to an Income or Expense type)
  4. Optional, enter the Instalment Tax interval (for quarterly or monthly payments)


Some Cashbook users will already have Suspense Codes. Check the 2 Codes have been created and are in the correct location. If the Codes do not exist, add 2 Codes to your system.  

·         1 Suspense Code is at the top of Receipts (Income)

·         1 Suspense Code is at the top of the Payments (Costs)

1.       Click the Home Page button

1.     Click on Setup & Tools

2.     Click on Cashbook Setup

3.     Click on Codes 

4.    Look under RECEIPTS and look under PAYMENTS 



   

If the Suspense Reciept (Income) and the Suspense Payments (Expenses) exist and are located at the top of each Account Group, no further action is required.

Adding Suspense Receipts (Income) Code

1.    If the Suspense Account Codes have not been created,  click on Add New Code 



 

1.    Code and Type

 

Choose Code and choose Receipt

2.    Code Name

 

Type Suspense Receipts

3.    GST Category

S

Choose Standard

4.    Quantity Type

 

Skip this box and make no changes

5.    Code Type

 

Choose Other Income

6.    Instalment Tax Status

 

Take the default Non Taxable

 7.      Click on Save changes

8.    Click on Move Up and Move Down to move the Suspense Receipts into the first position under RECEIPTS 


 

Adding Suspense Payments (Expense) Code 

1.    Click on the first item under PAYMENTS to place your new code at the top

2.     click on Add New Code 

 

1.    Code and Type

 

Choose Code and choose Payment

2.    Code Name

 

Type Suspense Payments

3.    GST Category

S

Choose Standard

4.    Quantity Type

 

Skip this box and make no changes

5.    Code Type

 

Choose Overheads (fixed costs)

 

2.      Click on the green tick to save the changes

3.    Click on Move Up and Move Down to move Suspense Payments into the first position under PAYMENTS 


 

4.      Click on X to close, after both the Suspense Receipts and Suspense Payments are complete

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