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Copy Recent Transactions

This article is for users who want to save time by copying the details from a previous purchase or invoice.

The Recent F6 function allows you to search for past records and copy the details (including splits) to the transaction entry window.  

It locates the transaction by using the name entered and the time period chosen. This feature can save you time spent on searching and data entry. 

As well as using the Recent F6 function for copying a previous transaction, you can also use it to enter periodical payments.

Copy A Transaction

  1.  Click on Home.
  2.  Click on Cashbook.
  3.  Click on Transactions.
  4. Click on the Add New icon to open the Enter Transactions.
  5. Enter the Format, Bank Account, Reference and Date.
  6. Type the Name of the supplier (Transaction) or customer (Invoicing).

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  7.  Stay in the Name field.

  8. Click Recent F6 button or press the F6 key on your keyboard. 

  9. A list of transactions, for the name entered for the past 3 months will be displayed. Click on the start of the detail that matches what you need.

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    • mceclip3.png Click on the time periods to list transactions within that time period. 
    • mceclip4.png Click on the first line of the transaction to select it for copying to the transactions entry window. 
    • mceclip5.png Click Copy splits from record number XX to create a template of the historical transaction to use as a current transaction.    
  10. At the Import Splits window:
    • Click Yes to copy the previous dollar amounts.
    • Click No to only get the Codes and Descriptions.

  11. The splits are then copied; you can edit them as required (i.e.: dollar amounts, allocation, description etc). 

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  12. Click on the green tick to Save and on the X to close.
     

Included/Excluded GST 

Split amounts can be entered excluding or including GST, depending on how the data is shown on an invoice or statement. The default method can be set in the Options window (press F8) but can be switched for the current split (while in the amount field) by using the * (asterisk) key. 

Amounts entered with a code that has a GST category of No Claim should be entered with GST included regardless of this setting. 

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Above is an example of GST ExcludedHere Agrimaster calculates the GST on top of the split amounts given. 

  • mceclip8.png $1799 has been entered as an amount on Wool Sales.
  • mceclip9.png The cashbook is on Exclude (Agrimaster has calculated the GST on top of the amount entered). 

mceclip11.png

Above is an example of GST IncludedHere the GST has been included in the transaction but for reporting purposes, Agrimaster must separate the GST portion.

  • mceclip8.png $1799 has been entered as an amount on Wool Sales.
  • mceclip9.png The cashbook is on Exclude (Agrimaster has calculated the GST on top of the amount entered).

 

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