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Create a Working Budget in Full Budgets

To create a working budget in Full Budgets,

  1. Copy an existing Full Budget
  2. Import actuals into the copied budget

Copy an existing Full Budget

To copy a Full Budget:

  1. At the Home Page, click Budget image001.jpg
  2. Click Full Budget image009.png
  3. Click Copy Budget image010.png
  4. The Copy a Full Budget screen displays

    image011.png 

    • From the Select Full Budget to Copy listselect the existing budget you wish to copy 
    • Type a new name in the box Name of Copy g. Working Full Budget March 17 - Feb 18  

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  5. Click the green tick to save the new copy

Import actuals into the copied budget

A common scenario is to import the actuals (cash book figures) into the copied budget.  Each month after the cash book is reconciled, the actuals are imported into the copy.  Adjustments are made to resolve anomalies between the imported figures and the budget figures and future balances can be examined to see if plans need to be altered.

To import actuals:

  1. Open the copy of the budget you want to import the actuals into
  2. You will see the Full Budget screen. Click the Import button image006.jpg
  3. The following dialogue box will be displayed 

    image013.png

    • Import What?:
      • Select Cashbook as Entered to import data by cheque date
      • Select Cashbook as Cleared to import data by the date cheques were cleared on the bank statement
    • Import which codes?: 
      • All will be selected by default. All codes in the middle column are highlighted
      • To select specific codes, follow the directions shown on the window
    • To select codes: To select specific codes, use the directions shown on the window
    • First month to import: Select the first month you wish to import data from
    • Last month to import: Select the last month you wish to import data from
  4. Click the green tick to import cash book data
  5. Once you have imported the data from the cash book, you will be taken back to you working budget. You may find it necessary to edit the last imported month, particularly if the month has not been reconciled. The cells filled with cash book data will be grey and locked from editing.  You can unlock those cells by clicking the Unlock cashbook months button image014.png 
  6. If you need to erase or change any cash book figures in the grey locked area of the direct entry section (due to possible doubling up of figures) you would:
    • Click the Unlock cashbook months box to unlock the cash book data
    • Click the relevant code
    • Click the grey box in the month where the figure needs deleting
    • Press the Delete key
  7. Re-lock the cash book by clicking the Lock cashbook months button image015.png.
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