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Set up Suspense Receipts & Suspense Payments Codes

To import data into Agrimaster or when using full budget worksheets, you are required to add two new codes into your existing code list.  These are

  • Suspense Receipts: As a code, directly under the INCOME major heading; and
  • Suspense Payments: As a code, directly under the PAYMENT major heading

When importing data, items that aren’t matched in the cashbook will default to the Suspense Receipts or Suspense Payments codes.

To maintain accuracy of your records, entries sitting in Suspense Receipts and Suspense Payments need to be reviewed and re-coded with the appropriate GST as the default tax code for these two codes is GST Standard. This default assignment may not be the correct tax code required, leading to incorrect BAS reporting.

To add these codes, follow the steps below. 

  1. From the Home Page, click Setup & Tools image001.jpg
  2. Click Cashbook Setup image002.jpg
  3. Click Codes image003.png
  4. The Setup Transaction and Budget Codes screen will display. image004.jpg

    To add a Suspense Receipts code:

    1. Where no codes exist, you will automatically be in the Adding New Code If codes do exist, click the Add New icon  to switch to Editing to Adding New Code mode or press F6
    2. Select the first item* under the RECEIPTS major heading. This code will be highlighted
    3. Select If you do not have codes, you will need to add Headings first (see our management code list)
    4. Select Receipt
    5. Code Name: Enter Suspense Receipts
    6. GST Category: Standard
    7. Link to Enterprise: Leave as is
    8. Quantity Type: Leave as default
    9. Instalment Tax Status: Taxable (non-taxable required for receipt codes only)
    10. Click or press F10 to save data
    11. The newly created Suspense Receipts code will be listed just under the RECEIPTS major heading.
  5. To create the Suspense Payments code:
    1. Using the scrollbar on the side of the codes list, scroll to PAYMENTS
    2. Select the first item* displayed under the PAYMENTS major heading. This code item will be highlighted
    3. Select Code
    4. Select Payment
    5. Code Name: Enter Suspense Payments
    6. GST Category: Standard
    7. Link to Enterprise: Leave as is
    8. Quantity Type: Leave as default
    9. Instalment Tax Status: Taxable (non-taxable required for receipt codes only)
    10. Click or press F10 to save data

 *If the item selected is other than the first item displayed under the RECEIPTS or PAYMENTS major headings,

  • In Full Budgets, when an income or expense is allocated, and you forget to select a code, the first item under the RECEIPTS or PAYMENTS major heading will be automatically assigned to that item.
  • During internet banking, where no code has been assigned to the transactions, the first item under the RECEIPTS or PAYMENTS major heading will be automatically assigned to those transactions.
  • When importing RCTIs, or importing data from Wagemaster or Receipt Bank, where no code has been assigned to all the split lines of a transactions, or transactions, the first item under the RECEIPTS or PAYMENTS major heading will be automatically assigned to those splits or transactions.
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