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Fuel Tax Calculation

Recent changes from the ATO requires that fuel rebates be calculated based on the date fuel was delivered to you, not on the date paid for. 

To cater for this change, in version 6.3.47 of Agrimaster, a new field called Delivery Date has been added to all transactions relating to fuel entries. This field enables you to record discrepancies between the date of the payment for fuel invoices and the date fuel is delivered so the discrepancies can be addressed. 

In some cases, one date may be before a fuel tax rebate change and the other afterward. 

This article covers: 

  • Fuel tax rebate reports; and 
  • Entering transactions for fuel

Fuel Tax Rebate Reports 

This section explains how to access the fuel tax rebate report & make the necessary changes to the fuel tax transactions.

  1. Click on Cash Book image001.png
  2. Click on Report image002.png
  3. Click on Tax Reports image003.png
  4. Select Fuel Tax Rebate (Details) by clicking in the white circle next to it image004.jpg
  5. Click the green tick
  6. Once you have upgraded to 6.3.47, the first time you go into Fuel Tax Rebate(Details) in Tax Reports you will see a warning message, if you have fuel entries in the period image005.png
  7. The number of fuel transactions will vary from file to file. Click OK
  8. A listing of your fuel tax transactions will appear and the entries that require updating will be listed with a * next to the dates. The below message will also display on the bottom of the tax report itself image006.png
  9. Take note of all the relevant record numbers located under RN Ref. Go into Repair Past
  10. For each transaction, enter a delivery date by clicking the arrow in the field next to Delivery Date 
  11. Click the green tick or F10 to save the entry
  12. Run the fuel tax rebate report again. If the warning message appears again, take note of the record numbers with a * and edit them
  13. Before you close your BAS, ensure the warning box does not appear 

Entering Fuel Transactions 

When entering transactions that use codes where fuel tax rebate applies, you will see an additional field called Delivery Date in the Enter Cashbook Transaction or Enter Cheques to print, EFT to send, Accounts Payable windows. This additional field will appear when one of the codes used in your fuel tax setup is selected.

  1. In the Delivery Date field, enter the date the fuel was delivered to you image007.jpg

    Please note: The Delivery Date will always default to today’s date and each fuel related split in the transaction requires a delivery date.

  2. You will not be able to save a fuel related transaction unless it has a delivery date. The below warning will display 

    image008.jpg

  3. If you leave the delivery date as today’s date, you will get the below warning when saving the split line and the transaction 

    image009.png

    Please note: If your file is on accruals basis for GST, you will have three dates for fuel tax entries (Date, Tax Invoice Date, and Delivery Date) These dates are independent of each other and can all be different if required.

  4. Click the green tick to save
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